GorillaPDF Blog

All About PDF

All about PDF/A: What It Is and Its Benefits

All About PDF/A Format

Many businesses use PDF to preserve their documents, share them within your company and their clients, and secure them from unauthorized access.

Indeed, there are many benefits of using PDF for your documents.

But, if you want to bring all those benefits to a higher level, you should consider using PDF/A.

Don’t know what it is?

Keep on reading because, in this post, as we talk all about PDF/A, what it is, and its benefits.

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14 Tips for Effective Document Management in 2021

14 tips for effective document management 2021

Document management refers to organizing, storing, securing, and sharing all files (physical and electronic).

In recent times, it involves using special systems (software) that help manage electronic files.

But, for the classic, physical documents, some of the solutions for managing them are filing drawers and cabinets.

Whether your office is completely paperless or you also have physical files, managing them makes your job a lot easier.

But, if you don’t know how to manage your files the easy way, here are 10 tips for effective document management, including several tips for businesses that use a lot of paperwork.

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Say Hello to the New OCR converter tool

New Online OCR Converter Tool

Exactly two months after the last update, GorillaPDF brings another powerful tool on the table, which amazes with its efficiency and high degree of accuracy.

Meet the new online OCR application that easily extract text from images, and present in a PDF file, which you can download and use further.

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Can You Print Password-Protected PDFs?

How to print password protected PDF documents

One of the reasons why many businesses and professionals use PDF is because it has various security features. You can add watermarks, digital signatures, and protect your files with a password.

When dealing with sensitive data, people usually encrypt their PDF files with a password. This is the most secure way as decrypting or unlocking the files is difficult. But, if you are working with PDFs and you have to print one, and you can’t, it’s very annoying.

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15 Tips To Go Paperless At WorK

15 tips to go paperless in the office

You’ve probably read online or heard about the trend of going paperless.

It’s been a topic of discussion and kind of a movement to protect the environment these past several years.

Actually, a lot of businesses accepted this idea and went down the road of “paperless”.

At first, many people couldn’t understand the whole point behind going paperless.

Being used to having lots of sheets around the office, many found it hard to resign from the paper chaos.

And, there are those that love having sheets everywhere and pinning them on the corkboard or sticking them to the laptop or the wall in their workspace.

It’s how it has been for centuries.

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New Merger, Reader and HTML to PDF Converter

GorillaPDF launches pdf merger, pdf reader and html to pdf converter

Big update by GorillaPDF, in times when we learned that digital transformation is inevitable, and needed more than ever.

Having that in mind, 3 new tools are featured for more powerful Gorilla, and more efficient you.

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Why Is My Word Document So Large and How to Reduce Its Size?

Why is My Word Document So Large and How to Reduce Its Size

Have you ever started writing a word document and ended up wondering how its size got so large?

Do you just blame it on the pictures (if you have any) and come to terms with it?

Or you helplessly remove important information just for the size to fit the requirements?

You certainly have to be careful if you’re posting it online or sharing it via email. In almost all the cases, you will find the culprits to be too many and large images, very long text, and embedded fonts.

Read on to see the reasons for the huge size of the documents and some tips on how to reduce it.

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5 Good Reasons to Compress PDF

5 Good Reasons to Compress PDF Files

What’s the first thing that rings in your head when you hear the word “compression”? It’s probably file size reduction. If you just said YES, you are right.

Compression, regardless if it is a file or data compression is always about size reduction. It’s a much-needed step when working with data because it has a lot of benefits.

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JPG vs PNG vs PDF: Which Is the Best Format?

JPG vs PNG vs PDF: Which is the best format

When dealing with digital files and creating the same, it’s important to know which format is best for the particular type of while. Since we can’t talk about all file formats and compare them all at once, in this post, we focus on image file formats.

There are also many image file formats you can choose from, including TIGG, JPEG (JPG), PNG, Bitmap, RAW image files, and EPS. Each of them is best for a specific use of the image. For instance, TIFF is best for printing since it doesn’t need to be compressed. Similarly, JPG and PNG are best for web graphics.

But, which one is better?

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Can PDF Files Have Viruses?

Can PDF Files have viruses

PDF is one of the most versatile and convenient file formats, which is why it’s widely used across the world. It’s used to share files via email as attachments, protect data from certain people, edit existing Word, Excel, and file formats, to create lovely presentations, and more.

In the past, it was considered the most secure file format that is safe from viruses.

That was the biggest reason it became so popular. However, it was discovered that PDFs can catch a virus, even as early as in 2001, when “Peachy” was discovered.

Some PDFs can have an actual virus while others can have another hidden malware. There are also advanced forms of malware that aren’t easy to detect.
Although this may sound worrying, there’s always a solution to the problem. The same goes for this one. If you want to find out more about PDF viruses, their identifying, and protecting, keep on reading.

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5 Benefits of Sending PDF versus Word Document

Benefits of sending PDF vs Word

The Portable Document Format (PDF) dates from the early 1990s and was developed with one main goal – ensuring consistent formatting.

For those using digital documents at that time, you surely are aware that sharing documents between different computers and operating systems could be a nightmare.

Since then, PDF documents have grown in popularity and today they are one of the most widely-used document formats.

While MS word is indeed the most famous word processor, even its users turn to PDF when they need to send certain data such as bills or handouts.

While PDFs have proven useful for many professionals and companies in the business world, they are also quite common among university students and novel readers who prefer reading on their tablets or phones. PDF files have found their way, and are preferred by the legal, medical and real-estate industries to schools and colleges, small businesses, and large enterprises.

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11 Tips to Create SEO Friendly PDF Documents

How to SEO Optimize PDF Files

Many people believe that PDFs are invisible to search engines. While this has been true in the past, Google started searching, indexing, and crawling PDFs in 2001. So, you can use PDFs on your website and expose them to the public.

Let’s accept the fact that HTML web pages are a far better option for getting high rankings in search than PDF files. After all, people can interact with HTML pages and do things they could not do on PDF documents, such as comment on a post or hit a like button.

But that does not mean you should leave your PDF files on the side, because your strategy may rely on improving the visibility of those PDFs.

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20 Popular Work From Home Jobs

Best work from home jobs for 2021

2020 has definitely changed the way we live. It changed the way we work, the way we communicate, the way we spend our free time. It also changed our hanging-out habits and “forced” us to stay at home.

Unfortunately, the COVID-19 pandemics did great harm to the global economy with hundreds of thousands of people losing their jobs and even more losing their lives. The companies who managed to survive the deep impact of the pandemics changed the way they operate to adapt to the “new normal”.

What they did was replacing the regular offices with home offices. Hence, all the employees of those companies started working from home. With that, the demand for work from home jobs drastically increased. You may check out the remote working trends that come along with the situation.

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How to Convert Screenshot to PDF

How to convert screenshot to PDF

What’s the easiest way to capture an image, a part of a video, or any specific part of a document?

It’s probably by taking a screenshot.

No wonder it’s the first thing we do when we want to save something that we want to use as a note or a reminder later.

Screenshots are easy to take, especially on a smartphone, and serve us great whenever we need information (image, link… anything) that we’ll use in future.

They can be saved in various formats, with JPG and PNG being the two most common ones. We can send them via email or share them via services like Messenger, Viber, What’s Up, and similar.

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7 Key Reasons to Secure Your PDF Files

7 key reasons to secure your PDF files

Portable document format (PDF) files have proven to be a safe and convenient way for distributing personal or private information on the web.

The tremendous increase of data’s value has brought about the development of data-driven cultures which in turn imposes the need for secure file transfer solutions.

Each individual or business has their own reasons and needs for protecting their PDF files. The core importance of securing the files is to control who can access the document, or control who can make changes to it. But, the type of protection that you should implement for the files will depend on your objective and the particular content of the files.

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18 Tools to Digitalize Teaching

18 Tools to Digitalize Teaching

Teaching equips people with all the things they need to face life. It’s what makes them evolve and improve their skills, be it life skills, cognitive skills, or specific work-related skills. Therefore, we always need to strive to improve the teaching-learning process.

Regardless of whether it is primary, secondary, or higher education, we can make it much better and more interesting by digitalizing it.

That doesn’t mean going fully online, rather incorporating digital tools in the traditional classroom teaching to enhance the learning outcome. Hence, you can use these tools as additional teaching resources or practice materials, add more variety to your teaching, or even shifting to fully digital education, as the one we have now, with COVID-19.

You, as an educator, have the freedom to choose how to digitalize your teaching. No matter how you do it, it will boost your teaching efforts and will support students’ learning.

If you want to try this in your classroom, here are 18 tools that will help you digitalize your classroom.

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Word vs PDF Resume - The Best File Format For Your CV

Shoud Your Resume be PDF or Word

Your resume is your card to getting hired or not, based on your skills, accomplishments, and background. It’s a presentation of who you are as a person and employee. Having in mind that hiring, today, is done mostly online, over LinkedIn or email, the HR managers or business owners don’t meet you in person. Therefore, you need to make sure your resume reflects your professional persona.

Apart from the content and the layout of your resume, its format is another very important thing you should consider. Indeed, delivering your resume in PDF, Word, or another format plays a major role in whether or not you will get hired.

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10 Best Websites to Download Free PDF eBooks

10 best websites to download free pdf ebooks

E-Books have undoubtedly become a hit in the last decade. Thanks to the internet, now, people can access hundreds of thousands of free books. There are different types of eBooks, from novels to academic books. So, you can enjoy reading the books you always wanted but never had a chance to get out of a reason.

Did we mention they are FREE? In case we didn’t, they are. Being able to read them without spending a dime, you get access to lots of different books. Whether you need to fill your free time or learn something in addition to your course materials, you can find the books you need online.

There are plenty of sites that offer free eBooks. Most of them offer books in various formats, with PDF being among the most common ones. Hence, you can read books on your computer, mobile phone, tablet, or iPad.

Like what you’ve read so far? Awesome, because we have gathered the top 10 websites from where you can download free PDF eBooks.

So, let’s check them out!

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14 Remote Working Trends for 2020

14 Remote Working Trends for 2020

While working from home is not a new concept, and it has been gaining popularity in the past years, numerous companies and businesses are still reluctant and unprepared for such a change.

However, with the outbreak of COVID-19 and the people worldwide being under lockdown, the need for adapting to remote work has dramatically increased and it has profoundly impacted our professional and personal lives. Many companies and businesses have been forced to shift to a remote work model and find solutions for the inability of people to come to the workplace in order to keep up with the incredible financial strain the unfortunate situation has imposed.

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New Tools From The ODF Family

New tools from the ODF family

Finally, for our dear fellows that work with ODF documents, we have a sweet announcement.

Three new apps are ready to turn your ODF (Open Document Format) files into PDF in the blink of an eye.

These tools are specifically designed to convert text, spreadsheet and presentation files in OpenDocument format into Portable Document Format.

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How to Search for PDF on Google

Welcome back to another PDF tutorial. We will show you how to search for PDF files in search engines like Google.

We already presented the popularity of the Portable Document Format in our infographic about 10 PDF Facts.

So there may be many reason why you need to filter PDF results only. Obviosly, you need the information in a PDF format, and we’ll cover that part here.

More to that, you will learn how to search for other files types as well such as DOCX, TXT etc.

Let’s see the two methods for searching PDFs on Google.

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15 Popular File Sharing Websites

15 Best File Sharing Sites

Whether you work remotely for a company, work from home as a freelancer, or work in an office, you need a document sharing tool. These tools allow us to send different types of files to other people. They are especially significant when working in a team.

Thanks to the constant development of technology and the Internet, there are plenty of file-sharing tools available. Of course, they are not the same as they have different features and work differently. Yet, they are all efficient since they allow you to share your files with your boss, clients, teammates, or whomever you need to.

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10 Facts About PDF [Infographic]

Ten facts about PDF

We love lists and hope you love them too! Today we have a list of 10 facts about PDF file format.

The list is complemented with a colorful infographic and we hope you’ll like it.

Certainly, there are so many facts about one of the most popular file formats on the planet, but Gorilla only counts to 10.

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How to Screenshot on Mac

How to Take a Screenshot on Mac

Screenshots are commonly used in everyday life as they allow you to share an image of your computer screen with others. There are various purposes of sharing screenshots, including reporting an issue with a program you are using or a business-related issue (sharing screenshots for business purposes), as a reference, or to show what you have been seeing at a particular time on your screen.

Regardless of what’s the purpose of taking screenshots, they are important, especially in business.

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Meet GorillaPDF Compressor Tool

Meet GorillaPDF Compressor Tool

It’s been a busy period at GorillaPDF, but a wonderful period.

We did something extraordinary, something that you could rely on for the years ahead.

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Moving From 128 to 256-bit AES Encryption

Moving from 128 to 256-bit AES Encryption

Security is very important to us.

Today we are powering the level of security of your PDF files by implementing 256-bit AES encryption.

256-bit AES protection is widely known to be stronger than 128-bit AES.

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Unlock PDF Files Like a Pro With The New Tool

GorillaPDF new tool for removing password from PDF

Gorilla does not sleep. It’s working hard to provide you the necessary toolset for seamless documents workflow.

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GorillaPDF Features New PowerPoint to PDF and Excel to PDF Tools

GorillaPDF Features Excel to PDF and PowerPoint to PDF Converter Tools

GorillaPDF adds two new converter tools to support your documents workflow.

The tools are PowerPoint to PDF and Excel to PDF.

Check them out and share your feedback.

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Desktop vs Online PDF Converters

Desktop vs Online PDF Converters

PDF is one of the most used file formats today, especially among businesses. It’s very convenient to use and easily accessible across all devices and operative systems. Moreover, It’s highly secure as it allows you to limit access to your document using encryption and password as well as a watermark and digital signature.

However, PDFs have one big flaw. They cannot be directly created as Word documents are. Instead, they have to be converted from other types of file formats into PDF. In order to do this, you have to use a PDF converter.

PDF converters allow you to convert any file format into PDF and vice versa. In that way, you can “play” with your documents and use them in different formats, as needed. You can edit and protect the content and compress the document for sharing it via email.

There are two categories of PDF converters: online tools and desktop software. As you may assume, they are not the same. In order to choose the right type of PDF converter, you should know the differences between them, their pros and cons. So, let’s have a look at them.

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What Does PDF Stand For?

What Does PDF Stand For?

You have probably come across a PDF at some point in your life if not more often. They are types of documents just like Microsoft Word documents but differ from them.

One of the biggest differences is that PDFs are not created using Microsoft Office programs, as you would expect. They are not even created using Open Office programs either.

In fact, you can’t write a PDF as you write a Word document. You can just create one by converting another type of document into PDF.

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